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Square Payroll

Rating: 4.4
User Satisfaction: 87%
Square Payroll is a tool that helps small businesses pay employees and contractors and automatically manage payroll and tax filings so they can focus on running their operations.

Overview

Square Payroll is a full-service, cloud-based payroll system designed for small to medium-sized businesses. It enables business owners to pay W-2 employees and 1099 contractors, automate payroll runs, and handle federal/state tax filings — all from a unified dashboard (often integrated with Square’s POS and other tools).

Running payroll — especially for hourly staff, contractors, or small teams — can be time-consuming and error-prone. Square Payroll removes much of that overhead. You don’t need a dedicated HR or finance team to handle direct deposits, tax compliance, or contractor forms. For businesses already using Square’s point-of-sale, banking, or invoicing tools, this is a way to consolidate operations and reduce admin burden.

Details

Tool Launch / Founded Date

Square was founded in 2009; Payroll as a feature was added later under Square (as part of Block, Inc.).

Best for

Small to medium-sized businesses (shops, cafes, retail, small service firms, contractors); businesses already using Square POS or processing tools; companies with hourly staff or contractors needing easy payroll and tax compliance.

Access Type

Paid subscription (monthly + per-person fee)

Licensing Model

Proprietary software owned by Square / Block, Inc. Not open source.

Feature

  • Unlimited payroll runs per month without extra fees. 
  • Automated calculation of wages and taxes; handles withholding and submits federal & state filings (W-2 for employees, 1099-NEC for contractors). 
  • Direct deposit and contractor/employee payment support.
  • Timecard import and shift/time tracking through Square Shifts → good for hourly or shift-based staff.
  • Integration with other tools (e.g. QuickBooks Online) to streamline bookkeeping and avoid data duplication. 
  • Support for both W-2 employees and 1099 contractors (flexible for hybrid workforce). 
  • Multistate payroll handling (for businesses with employees in different states) — relevant for U.S.-based companies.

Pricing Tables

Contractor-Only Plan
$6 per person/month
  • You pay only for the contractors you use.
  • Square handles 1099-NEC generation, tax filing for contractors, and payment distribution.
Full-Service Payroll Plan (Employees & Contractors)
$35/month
  • Covers both employees and contractors. 
  • Includes unlimited payroll runs, automated tax calculations, filings, direct deposit, time-card integration, multistate payroll handling. 
  • You can cancel anytime — no long-term lock-in.

Analytics

Traffic Analysis

Domain Rating
93
Organic Traffic
13960931
Majority Users
United States

Visits Over Time

No visit data found.

Traffic Sources

No traffic data found.

Last Update Date: 2025-12-02

FAQ

Can I use Square Payroll if I only hire contractors (no employees)?
Yes — the “Contractor-Only” plan costs $6 per contractor per month and handles 1099-NEC generation, payments, and compliance.
Does Square Payroll handle tax filings?
Yes — it automatically calculates withholdings, and submits federal and state tax filings (including W-2s for employees and 1099s for contractors) at no extra cost.
How many payroll runs can I do per month?
Unlimited — there’s no extra cost based on the number of payroll runs.
Can I pay hourly workers and integrate with time-tracking?
Yes — via the complementary Square Shifts tool (included), you can import timecards, track hours and tips, and payroll will calculate wages accordingly.
Does it support businesses outside the U.S.?
Not effectively — the automated tax filings and compliance features are U.S.-centric, so international payroll or non-U.S. tax regimes aren’t supported.
What about employee benefits (health insurance, retirement)?
Basic payroll functions don’t include built-in benefits administration; you’d need add-ons or third-party integrations for benefits.
Is there a long-term contract commitment?
No — you can cancel anytime; billing is monthly and based only on active employees/contractors.

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