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KanbanFlow

Rating: 4.1/5
User Satisfaction: 82.0%
KanbanFlow is a project management tool that uses Kanban boards and built-in time tracking to help teams visualize work, stay focused, and complete tasks faster.

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Overview

KanbanFlow is a simple Kanban board tool with built-in time tracking, task limits, and workflow automation. It focuses on being fast, clean, and easy for small teams that don’t need a heavy PM suite. You get color-coded boards, subtasks, filters, swimlanes, and an integrated Pomodoro timer for focused work.

Many teams want structure without complexity. KanbanFlow is ideal if you want a lightweight workflow tool that reduces multitasking and helps you stay productive. It’s especially useful for teams using Lean or Kanban principles, or for individuals who want a clean visual system to limit work-in-progress, track time, and understand where hours go.

You create boards, add lists, and move tasks through stages. Each task can track time via Pomodoro or a manual timer. Dashboards show time spent per task, list, or user. Premium users get features like swimlanes, custom fields, file attachments, and board sharing with guests.

Details

Tool Launch / Founded Date

2011-01-01

Best for

Small teams, freelancers, agile teams, operations teams, and anyone who prefers a simple visual workflow over full PM suites.

Access Type

Freemium + Paid Subscription

Licensing Model

Proprietary SaaS. Users retain ownership of their content. No commercial restrictions related to usage of boards/data.

Feature

  • Simple Kanban boards with color-coded tasks
  • Built-in Pomodoro timer for focused work
  • Time tracking with reports by task, list, or user
  • Subtasks, recurring tasks, and checklists
  • Swimlanes (Premium) for advanced workflow segmentation
  • File attachments (Premium)
  • Custom fields (Premium)
  • Board sharing with guests (Premium)
  • WIP limits and Lean flow tools
  • Keyboard shortcuts for fast usage

Pricing Tables

Free
$0/mo
  • Unlimited boards
  • Unlimited users
  • Pomodoro timer
  • Basic tasks and subtasks
  • WIP limits
  • No file attachments
  • No swimlanes or custom fields
Premium
$5/user/month
  • File attachments
  • Swimlanes
  • Custom fields
  • Board templates
  • Board sharing with guests
  • Time-tracking reports
  • API access (limited)

Analytics

Traffic Analysis

Domain Rating
63
Organic Traffic
11.1K
Majority Users
United States

Visits Over Time

No visit data found.

Traffic Sources

No traffic data found.

Last Update Date: 2025-12-04

FAQ

Is KanbanFlow good for commercial team use?
Yes. Teams keep full ownership of their data and can use the tool commercially for any business workflow.
Does the free plan include file uploads or swimlanes?
No. Those are Premium-only features, and they matter if you want more structured boards.
Can I track actual time spent on tasks?
Yes. You can use the Pomodoro timer or the built-in stopwatch. Premium adds more detailed reporting.
Does it integrate with other tools?
Integrations are limited. You can connect via Zapier/IFTTT for basic automation, but it’s not designed for deep integrations like Trello or Asana.
Is there a mobile app?
No native apps. The web app works on mobile browsers but feels basic.
Does the company use my data to train AI models?
No AI-based features are offered, and there’s no indication of data being used for model training.
What do I get on Premium that I don’t get on Free?
Attachments, swimlanes, custom fields, advanced reporting, templates, and guest sharing.

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