Asana

Rating: 4.3

User Satisfaction: 85%

Asana is a tool that lets teams manage tasks, projects and workflows so they can stay focused, collaborate smoothly and deliver results.

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Overview

Asana is a cloud-based work- and project-management platform designed for teams of all sizes. It lets you create tasks, organize them into projects, assign responsibilities, set deadlines, visualize progress (via lists, boards, timelines) and link work to goals.

If you’re managing multiple tasks, collaborating across teams or coordinating complex initiatives, you’ll often face mis-communication, unclear ownership, fragmented tools and lack of visibility. Asana addresses this by giving you one place to see what’s going on, track who’s doing what and connect daily work to bigger goals. In short: it helps reduce busy-work and keeps teams aligned.

You create a workspace or organization. Within that, you define teams/projects → tasks/subtasks → assignees/deadlines. Views include list, board (Kanban), timeline (Gantt-style), calendar. You can attach files, comment, integrate with tools (Slack, Microsoft 365, Google Workspace etc). Automation and rule-based workflows help reduce repetitive work. On higher tiers there are goal-tracking, portfolios, workload management, advanced reporting.

Details

Tool Launch / Founded Date

Founded 2008-12-16 (approx)

Best for

Small-to-medium teams that want better visibility of what’s going on. Cross-functional teams working across projects (marketing, product, ops). Organisations scaling their work management and needing structure.

Access Type

Freemium (free plan) → Paid subscription per user/month → Enterprise licensing for large organisations.

Licensing Model

Proprietary SaaS. Users create content and data within the system; standard SaaS terms apply. No open-source.

Feature

Visual project views: lists, boards (Kanban), timeline/Gantt for scheduling.
Task-to goal alignment: higher plans let you set and track goals/portfolios.
Workflow automation: rules, triggers, and integrations to reduce manual work.
Collaboration: comments, attachments, assigning, notifications to keep team aligned.
Integrations: With many apps (Slack, Teams, Google Workspace, Microsoft 365, Zoom etc) and an API for custom links.
Reporting & dashboards: On paid plans, aggregated views help you monitor overall progress, workload and bottlenecks.
Scalability: You can start small (free plan) and upgrade to manage more complex work across departments.

Pricing Tables

Personal

Collaborate with up to 10 teammates
Unlimited tasks
Unlimited projects
Unlimited messages
Activity logs
Unlimited storage, 100MB max per file
List, board, and calendar views
Basic search filters
Status updates
iOS and Android mobile apps
Time tracking with integrations - Learn more
100+ free integrations with your favorite apps - Learn more

Starter

$10.99

Asana AI
AI Studio (with additional credits for purchase)
No user seat limits
Timeline and Gantt view
Workflow builder
Project dashboards
Universal reporting
Advanced search
Custom fields
Forms
Unlimited automations
Start dates and times
Custom project templates
Admin console
Private teams and projects
Unlimited free guests

Advanced

$24.99

Asana AI
AI Studio (with additional credits for purchase)
Goals
Unlimited portfolios
Workload
Integrations with Salesforce, Tableau, and Power BI
Forms branching and customization
Approvals
Proofing
Lock custom fields
Native time tracking
Scaled security

Analytics

Traffic Analysis

Domain Rating
91

Organic Traffic
4746240

Majority Users
United States

Visits Over Time

No visit data found.

Traffic Sources

No traffic data found.

Last Update Date: 2025-11-12

FAQ

Can I use Asana output commercially — are there rights or reselling restrictions? ▼

Yes — you’re free to use Asana to manage your work and collaborate. The tool is yours to use; you’re not “reselling” the tasks. There’s no separate licensing needed for content you create in Asana (beyond your user seats). Always check the terms for any large-scale redistribution or embedded usage in your own products.

How many tasks/projects/users can I have? ▼

On the free “Personal” plan you’re limited to ~10 users and basic features. (Asana Help Center) Paid plans remove many of the user-limits and support large teams; exact limits depend on plan and seat count.

Can I customise workflows and automation? ▼

Yes — you can. Paid plans include rule-based automation (e.g., when X then Y), workflow builder, custom fields, portfolio views etc. Some automation/action-limits apply in lower tiers.

Does it integrate with other tools like Slack, Google Workspace, Microsoft Teams? ▼

Yes — Asana supports a wide range of integrations and has an open API so you can connect other tools and build custom automations.

Is my data secure? Can this scale for large organisations? ▼

Yes — Asana offers enterprise-level features (SAML/SCIM, data-residency, advanced admin controls) in its Enterprise tier. For large orgs with security/compliance needs you should assess those features and compare to your requirements. (The Digital Project Manager)

What do I get on the top plan that I don’t on the starter plan? ▼

On the Advanced plan (and above) you gain things like goals & portfolios for strategic oversight, workload management, advanced integrations (Salesforce/Tableau), form branching, proofing, lockable custom fields – features that support multi-team/multi-project scale. The starter plan focuses more on project-level management rather than enterprise-wide work orchestration.